4 Months Office Admin Support Secretary Hys

Duties

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• Manage supervisor’s schedule, appointments and claims. Provide smooth administrative support to Value &
  Safety Office (VSO) team members.
  
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  • Organise departmental events and training workshops. Participate in events’ service agreements, sourcing and recommendations of vendors.
    
  • Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries and proper filings.
    
  
  
  
• Monitor department generic email box and distribute incoming info or communications.
  
• Refresh departmental intranet and shared digital workspace with updated information.
  
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  • Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
    
  
  
  
• Manage end-to-end arrangement of local or overseas conference, study and visit trips.
  
• Review, improve and update administrative policies and standard operating processes.
  
• Organises department team bonding activities to promote and strengthen camaraderie.
  
• Assist in departmental annual budget preparation and provide monthly update.
  
• Oversee office supplies and liaise with suppliers and vendors.
  
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  • Assist in on-boarding process for staff including scheduling of orientation sessions, application of IT access, etc.
    
  
  
  
• Provide secretariat functions such as minutes-taking for department meetings.
  
• Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.
  

Requirements

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• Min GCE O-level with 5 years of administrative or secretarial experience or;
  
  
• Diploma inBusiness Administration or equivalent. Preferably with some working experience.
  

Interested and qualified candidates, please send in your resume to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599