Admin Assistant Executive / Executive, Marina Ops

• Aging management, submission of monthly Giro excel sheet, sending Payment links and annual berthing fee updates.
  
• Accounts Payable/Receivables collection and other related matters.
  
• In charge of monthly batch processing, verify invoices, conventional mail invoices.
  
• Ad-hoc generating of invoices (miscellaneous services).
  
• Waiver/Refund/Credit Note/Amendment – ensure that all documents are approved, handed over to finance and filed accordingly.
  
• Ensure that all resident and visiting yachts deposits are billed and paid, liaise with finance on deposit accuracy.
  
• Verify accuracy on utilities taking and billing, boat check-in and check-out procedure.
  
• MPA – Annual Port Dues(APD) renewal and queries, submission of Annual water testing analysis.
  
• Customer service – attend to walk-in, email and phone enquiries, especially pertaining to billings.
  
• MMS Management – including liaison with IT if there are any glitches and communication with Pacsoft.
  
• E-invoice portal – verifying of purchases done by Marina Ops.
  
• Such other duties and responsibilities as may be reasonably requested by your immediate supervisor / the head of department from time to time
  

Job Requirements:

• Minimum GCE ‘O’ level or equivalent
  
• Knowledge in marina administrative management
  
• Competent in using the marina management system
  
• Competent in Microsoft Office
  

Other good-to-have skills/licenses/certifications:

• First aid certification (St. Johns)
  
• Accounting Certification
  
• Marinas 101 (Marina Industries Association of Australia)