Admin Executive / Secretary (Healthcare, East) - Hwx

Job Summary

• Provide admin and operational support to the manager and help to maintain upper management calendars.
  
• Coordinate the meetings assigned by manager and record minutes of the meetings.
  
• Assist manager in staff engagement and hospitality matters.
  

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meetings
  
• Support manager in her admin functions as assigned from time to time.
  
• Track and maintain an electronic directory and file of all circulars and advisories from MOH, AIC and other relevant authorities.
  
• Maintain a current manual of policies and procedures for reference in the day to day operations.
  
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
  
• Foster a data protection culture among the department colleagues through department audit.
  
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
  
• Assist manager in collating Medifund claims from various departments.
  
• Assist Manager in the co-ordination for the internal and external audits and inspection.
  
• Participate in quality improvement initiatives and projects.
  
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
  
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
  
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.
  

Requirements:

• min. Bachelor in Business Management from a recognized institution is required.
  
• A minimum of 3 years of experience in a secretarial role, preferrably from a healthcare institution and/or government ministries
  
• Knowledge of healthcare operations and service processes is essential.
  
• Must demonstrate initiative and be able to collaborate with other professionals in the multidisciplinary hospital team.
  
• Should possess strong communication and interpersonal skills, and be able to relate well with colleagues and external partners.
  
• Adequate IT knowledge is essential as the hospital transitions to an electronic records environment.
  

Interested candidates please send your resume to:

[email protected]

Subject:
Admin Executive

EA Personnel:
Kate Leau Wei Xuan (R1552331)

Company Registration No.:
99C4599