Associate (Shared Services), Astar Graduate Academy

At A*STAR Graduate Academy (A*GA), our vision is to make A*STAR a global nexus for scientific talent. We are committed to nurturing and grooming a new generation of talented scientists and researchers who will spearhead Singapore's ambition of becoming a worldclass scientific hub. Through a comprehensive suite of undergraduate, PhD and post-doctoral scholarships.
A*GA supports top-class education at both local and overseas universities/ institutions to help passionate individuals realise their full potential. We also identify budding scientific talents through extensive outreach programmes and internships to nurture them into future scientific talents.
This role is under the Shared Services (SS) branch, which is a centralized hub to support administrative and operational requirements for scholarships, awards and internships.
Responsibilities:

• Support the application, issuance, and cancellation of Training Pass
• Manage TEP-related inquiries from students and supervisors
• Process monthly disbursements of stipends and allowances
• Perform goods receipt for goods/services delivered to A*GA
• Ensure timely updates to databases and departmental Standard Operating Procedures (SOP)
• Participate as a team member in providing user requirements, conducting user acceptance tests, etc., for ad-hoc digitalisation projects and system enhancements
• Carry out covering duties as a personal assistant to the Executive Director of A*GA
• Carry out other duties that may be assigned from time to time by the supervisor

Job Requirements:

• Proficient in MS Office applications, such as Word, Excel and PowerPoint
• Basic financial / accounting knowledge is preferred
• Experience in the application, issuance, and cancellation of Training Pass is preferred
• Meticulous, self-motivated, and resourceful
• Good interpersonal and communication skills to build rapport with fellow colleagues
• Diploma in Human Resource Management, Business Administration, or other related fields are welcome to apply
• Candidates without experience, but display good aptitude may be considered.