Billing & Receivable Cum Sales Admin Executive

Billing &
Receivable cum Sales Admin Executive

Job Responsibilities:

Billing and Invoicing:

• Generate accurate and timely invoices for goods or services rendered to customers based on agreements or sales orders or purchase orders.
  
• Check for completeness of job files received from Operations.
  
• Check the customers’ billing requirement based on the specific job file, customers’ contract or customers’ standing instructions.
  
• Check and clarify the pricing, prepare quotation for customers, check job information to ensure billing accuracy.
  
• Enter the billing information in the system and map to equipment and parts issue.
  
• Maintain and create customer code in the system.
  
• Dispatch the completed job file according to customers’ requirement along with the supporting document in hardcopies or PDF copy via mail or email.
  
• Attend to internal and external queries on billing disputes and seek clarification on correct billing information for adjustment and rebill, rise necessary request for issue credit note or rebill.
  
• Follow-up on unbilled jobs and ensure it is completed.
  
• Check all invoices / billings before mailing out.
  
• Attend to customers’ enquiries on billings and charges.
  
• Ensure e-send monthly statement of accounts to customers promptly.
  

Collections:

• Proactively follow up with customers to ensure timely payment of outstanding invoices, utilising various communication channels such as email, phone calls, and letters.
  
• Prepare and monitoring of debts collections regularly.
  
• Liaise with internal and external parties on invoices and payment related
  Matters.
  

Payment Processing:

• Update finance team on incoming payments and reconcile discrepancies.
  

Reconciliation:

• Regularly reconcile receivable from customer to ensure all payments are accounted for and properly recorded.
  

Reporting:

• Prepare periodic reports on sales order book, receivable from customer, cash flow projections, and other relevant metrics for management review.
  

Compliance:

• Ensure compliance with company policies and procedure, accounting principles, and regulatory requirements.
  

Others:

• Other ad-hoc tasks if required.
  
• Perform other finance related ad-hoc duties as assigned by FM.
  

Requirements:

· Candidate must possess at least GCE ‘O’ / ‘A’ Level, NITEC, Diploma, Degree or equivalent.

· Required skill(s):
MS Office, Expert in Microsoft Excel, and other relevant accounting knowledge.

· At least 3 year(s) of working experience in the related field for this position.