Business Development Coordinator

Location:
Singapore

Reports to:
Regional VP

Sygnia is a leading cyber security consulting and incident response company, known for its background in elite cyber intelligence units.

Sygnia partners with clients to quickly contain and remediate attacks and proactively enhance their cyber resilience. Sygnia consultants

approach each security challenge with the health of your business in mind. Their proven track record, commitment, and discretion have

earned the trust of security teams, senior executives, and management boards at leading organizations worldwide, including Fortune 100

companies.

Offices in:
Tel Aviv | New York | London | Singapore | Mexico City

Learn more at sygnia.Co

Summary:

We are seeking a highly organized and efficient Office Administrator to join our team in Singapore. The ideal candidate will be responsible for overseeing the day-to-day administrative operations of the office, ensuring a smooth and efficient workflow, and providing support to various departments. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Office Management:

• Maintain a clean, organized, and well-stocked office environment.
  
• Manage office supplies inventory and place orders as needed.
  
• Coordinate maintenance and repairs of office equipment and facilities.
  
• Ensure compliance with health and safety regulations.
  
• Administrative Support:
  
  
• Perform general clerical duties, including photocopying, faxing, mailing, and filing.
  
• Answer and direct phone calls, take messages, and handle correspondence.
  
• Greet visitors and manage the reception area.
  
• Schedule and coordinate meetings, appointments, and travel arrangements.
  
• Documentation and Record-Keeping:
  
  
• Maintain and update company databases and records.
  
• Prepare and edit documents, reports, and presentations.
  
• Assist in the preparation of regularly scheduled reports.
  

HR Support:

• Assist with the onboarding process for new hires, including orientation and paperwork.
  
• Maintain employee records and coordinate employee benefits administration.
  
• Support the HR team with recruitment activities and interview scheduling.
  

Financial Administration:

• Process and reconcile invoices, expenses, and payments.
  
• Assist in budget preparation and expense tracking.
  
• Coordinate with the finance department to ensure accurate financial records.
  

Event Coordination:

• Plan and coordinate company events, meetings, and conferences.
  
• Manage logistics for internal and external events, including venue booking and catering arrangements.
  

Qualifications:

• Proven experience as an Office Administrator, Office Assistant, or similar role.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Excellent organizational and multitasking skills.
  
• Strong written and verbal communication skills.
  
• Ability to work independently and as part of a team.
  
• Familiarity with office management procedures and basic accounting principles.
  
• High level of discretion and confidentiality.
  

Preferred Skills:

• Experience in event planning and coordination.
  
• Basic knowledge of HR and financial administration.
  

Work Environment:

• Fast-paced office setting.
  
• Interaction with diverse teams and departments.
  
• Occasional overtime may be required.
  

Benefits:

• Competitive salary and performance bonuses.
  
• Comprehensive health insurance.
  
• Opportunities for professional development and career advancement.
  
• Friendly and collaborative work environment.