Executive Assistant (Japanese Speaker)

• Coordinate the daily schedule of the Chief International Business Office (CIBO).
  
• Arrange travel bookings, including flights, accommodations, and transportation.
  
• Handle visa applications for the CIBO team, liaising with travel agencies, embassies, and group companies to verify the latest visa requirements.
  
• Prioritize and manage CIBO’s calendar for optimal efficiency and productivity, keeping it updated via Microsoft Outlook.
  
• Manage and prioritize official communication, including phone calls and emails, for CIBO and the team, acting as the primary contact between internal and external stakeholders, including HQ executives in Japan.
  
• Plan and organize both internal and external meetings and events, ensuring timely communication and preparation with all relevant parties.
  
• Organize and manage company-level events, ensuring adherence to timelines and schedules, including booking venues and coordinating with participants and guests.
  
• Manage, reconcile, and verify CIBO and the team’s travel and entertainment expenses according to the company’s business expense policy, including preparation of travel applications, claims, and related forms.
  
• Organize and maintain records, files, and documents related to CIBO's activities.
  
• Draft and review memos, letters, and other correspondence.
  
• Ensure confidentiality and accuracy in handling sensitive information.
  
• Attend meetings with CIBO as requested, take detailed minutes, ensure follow-up actions, and report status.
  
• Advise executives by providing historical precedents and relevant information.
  

Job Requirements:

• Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
  
• Communicate in English and Japanese at business level with the HQ stakeholders based in Japan.
  
• High level of discretion and professionalism when handling confidential information.
  

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Lau Jie Xi

Registration Number:
R21103272

EA Licence No:
16C8004 (Elitez Pte Ltd)