Executive Assistant (Secretary) (6 Months Contract)

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

This will be a 6 months maternity cover.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
  
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
  
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
  
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
  
• Other ad-hoc duties assigned by management.
  

Requirements

• Diploma in Business or related field
  
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
  
• An independent and resourceful problem solver
  
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
  
• Proficient in MS Office – Word, Excel and PowerPoint
  
• Ability to write and converse fluently in English and possesses strong communication skills.