Executive (Operations), Dry Bulk

WHO IS IT FOR?

Individuals with 2-3 years’ experience in shipping industry preferably someone who has experiences operating dry bulk vessels.

Overall Summary

The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels. A good knowledge of Charter party terms and conditions is mandatory.

Job Description

1. Read all messages pertaining to individual vessels and alert Operations, Chartering Officers, Operations Superintendents, Disbursement / Billing Coordinator and Insurance &
Claims Department of matters that warrant their attention.

2. Attend to all operational related queries / issues from internal and external customers/contractors.

3. Monitor Port Movements. Update Danaos ops module, Voyage file, Voyage Manager and Position list.

4. Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures:
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a) Pre-fixture

Assist Operation Manager and Chartering Officers to:

• Obtain port information for voyage suitability
  
• Obtain port costs estimates, whenever asked by Commercial Department
  
• Prepare documents for new fixtures, if required by Charterers (e.G. certificates, ships’ drawings etc)
  

b)Post-fixtures (clean fixed)

• Review fixture recap and study Charter Party and Rider clauses.
  
• Maintain Voyage file electronically (in Outlook).
  
• Liaise with brokers / agents for voyage information.
  
• Communicate Voyage orders to Master.
  
• Follow up with Master on Stowage plan and after review, forward to the charterers.
  
• Negotiation and appointment of local agents.
  

c)Load and Discharge Port:

• Liaise closely with local agents to achieve quick turnaround.
  
• Obtain necessary LOI(s) when required.
  
• Ensure cargo documents received from agents / Master.
  
• Ensure updated Port Info as received from Master to maintain in the database.
  
• Highlight any claims or demurrage issues to Insurance or Post-fixtures Department.
  
• Check final port agency disbursement and any reimbursement incurred (port expenses and bunkers).
  
• Prepare vessel’s voyage result.
  

5. Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter):
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a) Pre Time Charter

• Send relevant clauses of charter party to Master.
  
• Ensure delivery notices are served on time.
  

b) During Time Charter

• Obtain necessary LOI(s) when required.
  
• Negotiate and appoint agent for husbandry matters.
  
• Coordinate communication between parties involved in Charter.
  

c) Prior Completion of Time Charter

• Ensure redelivery notices are served in time.
  

6. Other duties as specified below:

• Arrange weather routing when confirmed by Operations Manager.
  
• Liaise with Technical Department and arrange for load line re-measurement when required.
  
• Liaise with Insurance &
  Claims Department when vessel enters war risk area.
  
• Appoint as and when required the following functions:
  Sea Pilots, Bunker Surveyors, Cargo Surveyors.
  

Qualifications / Experiences

• Diploma holder and above
  
• 3-5 years relevant working experience in shipping industry
  
• IT knowledge, e.G. Microsoft Word, Excel, Email
  
• Good communication skills – spoken and written English
  
• Good negotiation skills and people management skills
  
• Ability to work under pressure
  
• An independent and team player
  
• Willing to learn and has a sense of urgency.