Executive, Security & Carpark (Property & Facility Management)
anonymous company - Singapore
new offer (25/06/2024)
job description
POSITION OBJECTIVES
To support the Manager with day-to-day operation matters, particularly on security matters and carpark administration.
DUTIES &
RESPONSIBILITIES
Administration
- Administer carpark applications and prepare carpark report.
- Upkeep security deployment plan, SOPs, training guides, Operation Manuals etc.
- Administer and upkeep the master key management system, EM lock/access card system, Visitor Management System .
Operational Matters
- Manage and monitor the overall operations of the security and car park facility.
- Prepare and call tender for renewal of term contract services - security, carpark, VMS, EM lock/access card etc, if any.
- Handle tenants/ customers' inquiries, provide information about parking rates, rules, and procedures, and address any issues or complaints.
- Keep accurate records of daily transactions, including parking fees collected and complimentary tickets issued.
- Generate reports on parking occupancy, revenue, and any maintenance or operational issues.
- Collaborate with the property management team and other stakeholders regarding car park operations and improvements.
- Provide assistance and customer service to visitors and tenants, addressing any security-related enquiries or concerns.
- Maintain records of all incidents, accidents, and any security-related activities that occur within the property.
- Conduct regular inspections, including spot checks on carpark procedures and security operation (under term contract vendor) to ensure proper functioning of the operational readiness at all times..
- Guide and ensure the security team respond to emergency situations, including medical emergencies or fire alarms, following established protocols/operational procedures.
- Collaborate with external law enforcement agencies, if necessary, to report incidents or provide support during investigations.
- Stay updated on security industry best practices, emerging technologies, and relevant legislation to ensure a safe and secure environment.
Emergency
- To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations.
- Ensure emergency call tree and contact lists are in place.
Reporting &
Budgeting
- Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.
- Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.
- Manage all accounts payable for the property, including collection, and approval of invoices.
- Respond to problems and concerns and ensures compliance with rules and regulations.
Performance Indicators:
- Successful completion of scheduled activities.
- Achieve KPIs.
- Achieve target deliverables for business plans, monthly reports and budgets.
- Attain best value for money outcomes on service contracts and facilities cost services.
- Ensure that a high level of professionalism and customer service are always maintained.
- Ability to work under pressure and meet set timelines.
- Client and customer's satisfaction.
- Meet standards and audit requirements.
Knowledge/Experience:
- Degree in Building &
Real Estate Management or its equivalent with at least 3 years of experience;
or - Diploma in Building &
Real Estate Management or its equivalent or other relevant professional certification with at least 5 years of experience. - Relevant experience in managing high rise commercial buildings or mixed developments.
- Experience in formulating and implementing SOPs.
- Independent with integrity, innovative, proactive, and resourceful.
- Good organization, problem solving and communication (verbal and written) skills.
- Ability to work under pressure.
- Good interpersonal skills with team player qualities to manage both internal and external stakeholders.