Hr & Admin Executive

We’re excited to announce that we’re looking for a talented HR &
Admin Executive to joinour fun, transparent, and collaborative team! If you’re looking for a great workplace where you can grow and make a difference, we’d love to hear from you!

As a team member at KLHealth, you’ll enjoy:

• Benefits:
  Medical, dental, insurance benefits and staff discounts!
  
• Workplace culture:
  Casual, friendly and inclusive work environment within a tight-knit and highly agile team where we always put our people first!
  
• Location:
  Convenient location (Orchard)!
  

Overview

The HR &
Admin Executive will besupporting the HR Manager in managing the full employee cycle and day-to-day HR &
Admin operations which encompass recruitment, employee records management, onboarding &
offboarding processes, payroll administration, training &
development etc. The ideal candidate would be experienced in the full spectrum of HR and able to handle administrative tasks independently.

Job Description

• Support the HR Manager in managing the day-to-day HR operations and provide HR &
  general administrative support for outlets and head office.
  
• Manage the full recruitment cycle which include job posting, liaising with external job agencies, shortlisting of candidates, scheduling &
  conducting of interviews and onboarding/offboarding functions etc.
  
• Maintain and ensure accuracy of information in the HRIS system and physical documents (i.E. payroll, employee records, leave, claim entries, medical certificates etc).
  
• Administrate employee benefits programmes (i.E. leave, medical, insurance, benefits etc).
  
• Managing employees’ insurance policies (i.E. WICA, medical &
  dental, H&
  S, travel etc) which include addition of new joiners, deletion of leavers, claims submission etc.
  
• Generation of employment related documents (i.E. Letter of Appointment, Annual Increment Letters, Certificate of Employment etc).
  
• Update and maintain confirmation of employment, Organisation Charts etc.
  
• Manage the execution of the Daily Email and Internal Communications policies.
  
• Coordinate with all relevant parties on all HR &
  Admin matters (i.E. training providers, government bodies, recruitment agency, insurance brokers, office equipment vendors etc).
  
• Responsible for work-pass related matters (i.E. application, renewal, cancellation of passes, quota tracking, levy payments etc).
  
• Responsible for monthly payroll administration (i.E. payroll instructions, commission, claims verifications etc).
  
• Handle yearly IRAS submission for staff income (i.E. IR8A) and process tax clearance for foreign employees (i.E. IR21).
  
• Manage employee communications (i.E. company announcement).
  
• Responsible for all office equipment (i.E. photocopier, water dispenser, etc) and monthly/ad-hoc purchase &
  ordering of office stocks such as pantry, stationeries, uniforms, business cards/letterheads/envelopes/photocopier paper etc and verification of all HR &
  Admin related invoices.
  
• To perform any other ad-hoc duties as assigned by superiors.
  

Job Requirements

• Preferably Diploma in HR Administration/ Accounting.
  
• At least 2 -3 Year(s) of working experience in the related field.
  
• Working knowledge of the Singapore Employment Act.
  
• Proficient in Microsoft Office and HRIS system (i.E. Quick HR).
  
• Able to deal with people of different levels, internal and external.
  
• Organized, independent, reliable, resourceful, willing to learn and a good team player.
  
• Tactful, good with numbers, meticulous and people oriented.
  
• Comfortable working in a fast-paced environment.
  
• Ability to multitask and meet tight deadlines.
  
• Self-driven and able to work independently under tight schedules.
  

If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.