Hr Associate (1 Year Contract)

HR Operations and Administration

• Digitization of physical files and upload to HR systems and SharePoint;
  ensuring all filings are up to date.
  
• Provide administrative support to daily HR operations such as:
  
  
• Creation, regular filing and closing of physical files;
  
  
• Arrangefor pre-employment checkup with appointed clinics;
  
  
• Printing of staff pass;
  
  
• Preparation of new joiner welcome pack;
  
  
• Sortingand distribution of incoming physical mails;
  
  
• Updating and endorsing dental claims;
  
  
• Preparation of various HR letters (visa letters, employment certifications, immigration letters, etc.);
  
  
• Assist to prepare monthly confirmation review forms for HRBPs execution;
  
  
• Assist to prepare exit clearance forms for HRBP’s execution;
  
  
• Data entries in HR systems;
  
  
• Assist with exit clearance (collection of company properties) in the absence of the HRPB;
  
  
• Assist in tracking completion of mandatory compliance training;
  
  
• Arrangement of wellness and congratulatory gift baskets and compassion wreath;
  
  
• Handle ad hoc HR projects and any other duties when required.
  

Secretarial Support

• Manages professional calendar scheduling, including agendas, mail, email, calls, travel arrangements and other related tasks such as management of content and flow of information to senior leaders;
  
  
• End to end travel management visa applications, flight and hotel bookings, ground transportation arrangements;
  
  
• Assist to prepare expense reimbursements for submission through the system and be available to support other function leaders when the needs arise;
  
  
• Assist with general office admin/facility tasks in the absence of the senior administrative executive (office upkeeping, travel management, local logistics for guests flying into Singapore office etc.).
  

Job Requirements:

• Diploma in Business Studies, proficient in MS Word, Excel, PowerPoint and Outlook;
  
  
• Extremely tech, social media, online platform savvy;
  
  
• Minimum2 years of administrative / secretarial experience;
  
  
• Experience in travel management is a must;
  
  
• Proficient in the English Language, both verbal and written. The ability to speak a 2nd or 3rd language will be an advantage;
  
  
• Positive energy, high ownership of work deliverables and dedication and commitment in driving results;
  
  
• Discipline and trustworthiness when handling confidential information;
  
  
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
  
  
• Strong interpersonal and communication skills, with the ability to build rapport and maintain positive relationships at all levels of the organisation;
  
  
• Detail-oriented, resourceful, organised, analytical and able to handle multiple tasks effectively;
  
  
• Neat and well-structured written presentation skills (formatting, etc.);
  
  
• Driven,and self-starter who enjoys learning and working in a fast-paced environment;
  
  
• Displays strong flexibility and adaptability to changes;
  
  
• Abilityto work independently as well as in a team;
  
  
• This isnot a hybrid work arrangement role. Telecommuting is extended on an ad-hoc basis.
  

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

[email protected]

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No:
R1766693 | Benchmark Staffing Solutions | MOM EA License:
21C0679 | UEN:
53435609E