Ministries Support Administrator
job description
DUTIES AND RESPONSIBILITIES
● Provide administrative support to various team leads in scheduling/coordinating with volunteers (if needed), purchasing needed materials for events
● Assist in project managing, planning and execution of events such as water baptisms, discipleship classes, and other events that may be deemed necessary
● Assist in creating payment vouchers and tracking budget
● Assist in other tasks that may arise from ad hoc events or activities related to communications and video productions
● Provide administrative support to Worship Services Manager in online and in-person worship services and help in the logistical arrangements such as scheduling volunteers, ordering food for volunteers, buying ministry items like communion elements, coordinating with volunteers for briefings, and coordinating with churchgoers for announcements and service instructions
● Assist in purchasing essential service items, renewing contracts, licenses, and subscriptions related to worship services
● Assist in creating payment vouchers and tracking budget
● Assist in planning and execution of volunteer appreciation events
● Assist in other tasks that may arise from ad hoc events or activities related to worship services
KIDS Church
● Provide administrative support to KIDS Pastor, KIDS Minister, and KIDS Administrator for KIDS Church Online and in-person service and help in the logistical arrangements for the service such as scheduling volunteers, ordering food, buying materials for crafts and bible lessons, coordinating with volunteers for technical rehearsals, and coordinating with parents for announcements and service instructions
● Help KIDS Church Administrator with curriculum planning and development
● Assist KIDS Church Administrator in preparing KIDS Church service flow, bible lessons, power truth and verse, crafts, and other items that will be needed for online and in-person KIDS Church services, Vacation Bible School, KIDS Summit, Upper Primary Camp, and ad hoc events
● Assist KIDS Church Administrator in creating payment vouchers and tracking budget for KIDS Church
● Assist KIDS Church Administrator with other tasks that may arise from ad hoc events or activities deemed necessary as set by the Leadership Team, Executive Team, and/or KIDS Team
Discipleship Team
● Provide administrative support to the pastors and discipleship team such as filing of receipts and raising payment vouchers.
● Provide support to the pastors and discipleship team in scheduling meetings, booking rooms/facilities, and setting up venue when necessary.
● Help in tracking budget for discipleship meetings and in monitoring budget utilization monthly and quarterly.
Event Management
● Provide administrative support to the pastors and discipleship team such as filing of receipts and raising payment vouchers.
● Provide support to the pastors and discipleship team in scheduling meetings, booking rooms/facilities, and setting up venue when necessary.
● Help in tracking budget for discipleship meetings and in monitoring budget utilization monthly and quarterly.