Office Admin (4 Month Contract)
anonymous company - Singapore
new offer (25/06/2024)
job description
- Greet visitors in the reception area, offer refreshments, and settle them into meeting rooms.
- Operate Teams Call, answer inquiries promptly, and direct callers to appropriate employees, including pre-screening calls for senior and middle management.
- Ensure the reception area, pantry, and meeting rooms are clean and well-presented at all times.
- Perform filing, photocopying, and other receptionist tasks.
- Assist with business meeting catering and manage meeting room bookings as requested.
- Arrange seating and resources in meeting rooms as specified by the organizer.
- Oversee services essential to tenancy operations.
- Manage scheduled and unscheduled office maintenance, including sourcing trades, obtaining quotes, overseeing work, and processing invoices.
- Maintain relationships with regular contractors such as electricians, plumbers, mechanical services, cleaning services, fire consultants, and building management.
- Be the go-to person for knowledge on the physical office and its operations.
- Assist in office upgrades, sourcing quotes, overseeing installations, and performing weekly walk-throughs to identify and address tenancy issues.
- Arrange travel, including flights, hotels, and ground transportation, and file expense claims.
- Perform ad-hoc facilities and administrative duties as approved by your manager and assist with employee onboarding and offboarding.
- Has worked in a similar industry and managed facility services.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
- Strong interpersonal skills, attention to detail, and a professional attitude.
- Excellent team player with strong customer service skills and a proactive approach.
- Demonstrated initiative, tact, and discretion with confidential matters.