Operations Supervisor

KEY ACTIVITIES / ACCOUNTABILITIES

• Advise on key decisions relating to the day-to-day activities for the PL Re-Supply Ocean Freight department, in consultation with the Operations Manager (OM) and Head Of Department (HOD) when necessary
  
• Ensure that job file management, billing, invoicing, costing and reporting is carried out in accordance with requirements.
  
• Oversee locally the development of new PL Re-Supply Ocean Freight business, including the commercial policy and future strategic business direction.
  
• Ensure that financial management, billing and invoicing, and reporting for freight is carried out in accordance with requirements. Also, to ensure that all costs are booked properly.
  
• Reporting for the Ocean Freight Export department is carried out in accordance with requirements.
  
• Ensure that all freight personnel is trained on the information systems and that they are using them correctly to support the needs of the business.
  
• Handle tender and pricing requests from Network, Agents and internal stakeholders.
  
• Ocean Freight Procurement, sourcing and negotiating for competitive price-structure.
  
• Report preparation and submission (various assigned reports)
  
• Training of new on-board staff.
  
• Report negative files to OM/HOD and negotiate with vendors to reduce negative impact.
  
• Other functions as assigned by OM/HOD.
  

ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS &
CERTIFICATES

• Diploma or equivalent certification in logistic related field preferred
  

PREFERRED EXPERIENCE AND KNOWLEDGE

• At least 5 year(s) of working experience in the related field is required for this position.
  
• Preferably prior experience as a supervisor specializing in Logistics/Supply Chain or equivalent.
  

NECESSARY TECHNICAL / FUNCTIONAL SKILLS

• Competent in basic computer skills and applications (Microsoft Excel, Word, Outlook)
  
• Competency and experience working in ERP systems such as Cargo wise.
  
• Pro-active,
  
• Team player with excellent interpersonal skills
  
• Good communicator, influencer and negotiator
  
• Self-motivator
  
• Good problem solving and analytical skills