Junior Admin Executive

Objectives of this role

• Support the Managing Director (MD) primarily and provide additional support to management team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes and coordinate internal and external resources to expedite work
• Manage communication with all employees on various projects and tasks
• Plan and orchestrate work to ensure the management team’s priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics
• This will be a hybrid (wfh and in person) role where the candidate will be expected to be present for 2-3 days a week.
• Provide administrative, finance and accounting support, such as maintenance of filing system, submission of invoices, accounts and claims
• Oversee HR processes, handle payroll and make sure that HR policies and always updated and implemented

Required skills and qualifications

• At least 1 year of experience in an admin, finance, HR and accounting role reporting directly to upper management
• Excellent written and verbal communication skills with being meticulous with strong organisational skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity software/tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information
• Resourceful and independent and enjoy finding solutions to problems

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Experiences in handling HR matters

Work Schedule:

This job has the following work schedule:
30 to 40 hours / week
Benefits &
Perks
This job has the following benefits:
Employee discounts
Training &
professional development
This job is located in Bugis, Central, Singapore.
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