Regional Vendor Management Program Coordinator

Regional Vendor Management Program Coordinator
What this job involves:

• Vendor Documentation and Records Management:
  Maintain accurate and up-to-date vendor documentation and contact information.
• Vendor Onboarding:
  Assist in the onboarding process for new vendors, ensuring completion of necessary documentation and compliance requirements via the Vendor Partner Connect.
• Vendor Communication and Coordination:
  Serve as a point of contact for vendor inquiries and requests. Coordinate and schedule meetings with vendors as per governance requirement. Facilitate effective and timely communication between internal stakeholders and vendors.
• Contract Administration:
  Support contract management activities, including tracking contract milestones, renewal dates, and compliance obligations.
• Supplier Performance Management:
  Coordinate with relevant stakeholders to ensure timely completion of SPM.
• Vendor Relationship Management:
  Help establish and maintain positive relationships with vendors. Support vendor meetings, performance reviews, and feedback sessions. Collaborate with cross-functional teams to address vendor-related issues and resolve disputes.
• Compliance and Risk Management:
  Assist in ensuring vendor compliance with relevant legal and regulatory requirements. Assist in vendor risk assessments and support risk mitigation efforts. Provide quarterly Ethics Report to JLL Head Office
• Data Management and Reporting:
  Generate reports on vendor performance, contract statuses, and key metrics. Provide data and insights for periodic vendor management reviews.

Other Responsibilities

• Manage the following for VMP:
  VMP Events, VMP Trainings, VMP Rewards and Recognition Program, VMP Activities
• Manage the Vendor Partner Connect and VMP Codex
• Collaboration with various stakeholders for VMP data and reporting requirement
• Ensure data integrity of VMP in the reporting dashboard including coordination with relevant stakeholders for data clean up and timely update.
• Assist in all VMP Communications to vendor partners and internal stakeholders including generating reports as applicable.
• Induct vendors to comply with Vendor Partner Connect requirements
• Ambassador of Vendor Management Program
• Perform other duties assigned as VMP evolves/aligns with Client objectives.
• Support vendor management and procurement activities when required

Performance objectives

• Act as a role model by behaving consistently and ethically in accordance with JLL and Client Business Code of Ethics
• Act as a Point of Contact for all data, communication related requirement in VMP
• Help in the achievement of VMP KPIs and overall account KPI when applicable
• Proactively promote and comply with Client and JLL's workplace safety policies, procedures and safety guidelines, and local legislative OH&
  S and ISO requirements
• Based on references/evidences, provide quarterly VMP KPIs scoring draft

Sound like you? To apply you need to be:

• Proven experience as a procurement executive or in a similar role, preferably in a corporate setting.
• Knowledge of procurement principles, processes, and best practices.
• Demonstrated ability to prioritize and handle multiple tasks simultaneously.
• Persuasive written and verbal communication skills coupled with strong multi-tasking and organizational capabilities, with a high level of attention to detail.
• Sound interpersonal skills to manage a diverse range of vendors.
• Commitment to continuous improvement and results-oriented.
• Demonstrated ability to meet performance targets.
• Demonstrates proactive &
  professional approach to customer service and stakeholder engagement.
• A knowledge of, and respect for the variety of cultures in the region, and how to navigate the challenges such a diverse region provides.
• Excellent analytical and problem-solving abilities.
• Ability to work autonomously while also being a team player.
• Attention to detail and a high level of accuracy.

Employee specification

• Bachelor's degree in business, supply chain management, or related field.
• Previous experience in an administrative role, preferably in procurement or vendor management.
• Experience in dealing in the India/Pacific region would be well regarded
• Advanced computer and office software skills is required
• Experience in Jaggaer tool an advantage