Sales Administrative Assistant (1 Year Contract)

The Sales Administrator plays a crucial role in supporting the sales team and ensuring the smooth operation of sales activities. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Sales Administrator will collaborate closely with the sales team to provide administrative support, maintain accurate records, and assist in achieving sales targets.

Job Responsibilities

• Process Sales Orders:
  Receive and process sales orders accurately and efficiently, ensuring all required information is complete. Coordinate with various departments, such as order processing for timely order registration
  
• Maintain Sales Database:
  Update and maintain the sales database by entering new customer information, updating contact details, and recording interactions and sales activities. Ensure data integrity and accuracy
  
• Assist in Sales Reporting:
  Prepare and generate sales reports, including sales performance, inventory levels, and customer analytics. Provide regular updates on sales metrics to the sales team and management
  
• Service order management:
  Coordinate with various department or entities on service order status, such as service department, logistic, order processing, regional county leads and customers
  
• Sales Support:
  Provide administrative support to the sales team, including scheduling meetings, preparing sales presentations and proposals, and maintaining sales collateral. Assist with sales forecasting and budgeting
  
• Coordinate Sales Events:
  Assist in organizing sales events, trade shows, and conferences. Coordinate logistics, manage registrations, and provide on-site support when necessary
  

Job Requirements

• Diploma or equivalent in any related discipline
  
• Proven experience in a sales support or administrative role with familiarity with sales processes and procedures
  
• Knowledge of order processing systems and CRM software is highly desirable
  
• Proficiency in MS Office Suite, particularly Excel and PowerPoint
  
• Excellent written and verbal communication skills with good organizational and time management skills
  
• Strong numerical and analytical skills
  
• Ability to adapt to changing priorities and work in a fast-paced environment
  

By responding to Yokogawa’s advertisement, consent is considered given to Yokogawa to collect the required personal data for the purpose of recruitment with expectation that Yokogawa will protect personal data with security safeguards that are reasonable and appropriate to the sensitivity of the personal data, to protect it from unauthorized access, use or disclosure and complies with applicable regulatory requirements with respect to the retention of personal data.