Senior/ Executive - Centre Management System Support

THIS IS A 2-YEARS RENEWABLE/ CONVERTIBLE CONTRACT ROLE

JOB DESCRIPTION

The Centre Management System Support, Senior/ Executive is responsible for overseeing the upkeep, procurement &
maintenance of all exhibits, audio-visual equipment, facilities and essential services for daily operations for centres/museums under Defence Collective Singapore (DCS).

RESPONSIBILITIES

Maintenance Planning:

• Planning and implementation of building maintenance programs for architectural, electrical, and mechanical, attractions and AV systems. Co-ordinate and liaise with internal and external vendors for the execution of maintenance services. Conduct joint inspection rounds with Specialists/Technical Officers on building/Exhibit/AV defects.
  

Safety Compliance:

• Ensure compliance with safety equipment, work methods, and procedures. Promptly rectify any unsafe situations, adhering to Workplace Safety and Health (WSH) regulations. Be responsible for implementing Company’s SOP and policies including compliance to QEHS policies. Conducting regular checks on the entire building to ensure the prompt removal of fire hazards, proper functioning of fire escapes, fire doors, and obstruction-free access.
  

Supervise Works:

• Control and supervise all M&
  E works performed by Specialists/Technical Officers and contractors, including those carried out by tenant's fitting out contractors. Supervise and inspect the works of contractors and the works of the service providers (cleaning, housekeeping, landscaping, pest control, car park and security). To ensure contractors’ compliance to safety, regulations and level of standards set my DCS
  

Liaison and Coordination:

• Establishing communication and coordinating with government authorities, SAFTI, DSTA, relevant statutory boards, architects, engineers, LEWs, PEs, QPs and personnel regarding building management and maintenance matters. works are also carried out as per contractual requirements.
  

Repairs and Emergency Situations:

• Responding to emergency situations &
  ensuring prompt repairsof property facilities. Providing updates to Centre Management team with regards to the situation.
  

Sustainability:

• Implementing potential energy conservation opportunities. Coordinates all building and environmental sustainability initiatives, including implementing policies and solutions to reduce energy consumption and carbon footprint and enhance waste recycling.
  

Procurement:

• Manage budgetary control of expenditures including preparation of annual budgets and forecast. Conduct tender exercises for OPEX/CAPEX works such as replacement, upgrading or redevelopment works and manage such works according to timeline including putting up of documents and procurement for OPEX/CAPEX requests.
  

Daily Operations:

• Responsible for the coordination of meetings and events such as logistics support, obtaining quotations, raising of invoices etc. Conduct regular inspection of the centre to ensure high standard of cleanliness and service are provided by term contractors related to cleaning, landscape, pest control and etc.
  

Reports:

• Monitor and report on the work progress of minor improvement projects or A&
  A work. Tabulate inspection report and plans for defects rectification.
  

Project Management:

• Procurement of services as well as management of services and projects from inception, execution and to completion. Project lead to manage all aspects of project.
  
• Carry out ad-hoc duties, hands ob work, projects as assigned.
  

REQUIREMENTS

• Minimum Diploma or equivalent in Mechanical Engineering, Electrical Engineering, Building/Facilities Management or related disciplines.
  
• Minimum 3 years experience in facilities management/MCST, ACMV, M&
  E Systems.
  
• Demonstrated ability to communicate effectively, including proficiency in clear, concise, and compelling oral and written communication in English.
  
• Demonstrated ability to work independently and under pressure and to manage multiple concurrent tasks and responsibilities while dealing with changing priorities.
  
• Possess strong working knowledge with maintenance work, local codes and regulations. Familiar with statutory requirements on building services, facility operations, maintenance, and safety.
  
• Withstand various strenuous activities such as frequent walking, prolonged standing, climbing ladders, bending, and kneeling without restriction.
  
• Able to work on rotating shifts, weekends, and public holidays.
  
• Experience in building automation system would be an added advantage.
  
• Certification as a Fire Safety Manager will be an added advantage.