Senior Executive, Finance Research Ops

The Office of Finance (OFIN) supports the University in planning and executing sound financial management in fulfillment of the University's mission;
implementing and maintaining a robust financial framework that supports management in effective decision-making;
providing fiscal stewardship of University's resources;
and ensuring financial governance and compliance with regulatory requirements.
Responsibilities

• Ensure efficiency in carrying out the following tasks:
  
  • Maintenance of SAP project accounts, funded programs and grant accounts for new projects and changes to existing projects
  • Liaise and clarify with various stakeholders on account creation matters
  • Verification of financial information for project setup and budget virement in research system
  • Prepare claims and trigger invoice from research system
  • Prepare fund transfers journals
  • Follow up to clear outstanding items
  • Follow up with funders on outstanding claims
  • Prepare Final statements of accounts (FSOA)
  • Refund of balances (payments &
    journals)
  • Closing of SAP accounts
  • Closing of project accounts

• Ensure timely submission of research grant claims
  
  • Prepare grant claims in accordance with the funding agencies mandate
  • Check to ensure that the grant claims prepared by Schools/Centres are accurate and are in accordance with the funding agencies mandate
  • Ensure FSOA are submitted to funding agencies within the stipulated timeline

• Prepare journals to allocate grants received to individual projects (Joint collaboration projects)
• Handle enquiries from funding agencies, Schools, researchers
• Participate and/or drive ongoing and ad-hoc projects in improving processes and systems enhancements and/or formulation of policies relating to financial administration of research grants

• Clear grant claim queries raised by funding agencies promptly
  
  • Liaise with funding agencies, PI etc when the need arises
  • Follow-up with PI/Schools on non-fundable expenses

• Support Senior Assistant Director/ Senior Assistant Manager in various financial and management reporting and audit issues
• Other adhoc work

Requirements

• Diploma or Bachelor Degree or equivalent in accountancy
• Preferably at least 2 years' experience in handling research project accounting and submission of grants claims or equivalent knowledge and experience would be advantageous
• Proficient in Microsoft office, SAP (Ariba/Hana/Concur) and Workday

Hiring Institution:
NTU