Hr & Admin Executive

Responsibilities:

• Handle the process of the employee lifecycle including recruitment, work applications, approvals, onboarding and offboarding, records keeping etc.
  
• Functioning as the point of contact for HR operation matters, HR-related inquiries, and disciplinary cases.
  
• Monitor, upkeep, and ensure security and accuracy of employees’ records and documents in HRIS and physical employee personnel files
  
• Supporting tender team in sieving of candidates to propose for projects and answering HR-related clarifications.
  
• Functioning as liaison between employees, management, and clients for manpower needs
  
• Function as liaison between HR and subcontractors/partners for HR/Payroll matters to negotiate and communicate on employment matters
  
• Follow up with employees’ queries, grievances, concerns, issue resolution, emergency situations, etc.
  
• Generate payslips and respond to employees’ queries on payroll matters in a timely and professional manner.
  
• Update HR- Finance report on monthly staff changes for payroll
  
• Collaborate with HR Officer on freelance/OT timesheets and process
  
• Assist stationery &
  PPE Inventory/transmittal/preparation
  
• Ensure all administrative documents are recorded properly
  
• Coordinate meeting schedules
  
• Conversion, collating, and submission of documents &
  resumes
  
• Assist in the process and validity of ISO Certification and all other related licenses
  
• Assist in the Tender process and meetings
  
• Any other ad hoc duties assigned
  

Requirements:

• Diploma/Degree in Human Resources, or related
  
• Min. 2 years of working experience in HR and Admin functions
  
• Proficient in Microsoft Office
  
• Team-oriented and able to work well with different stakeholders
  
• Able to multi-task and work under pressure in a fast-paced environment
  
• Able to communicate well and comfortable in dealing with conflicts
  
• Able to work independently with minimum supervision
  
• Possess a good working attitude and responsibility