Office Assistant

Role title

Office Assistant

Role purpose

The principal purpose of this role is to assist and support the Office Manager in providing a timely and efficient service encompassing the following functions:

· Messenger services

· Reception

· Building management

Reporting structure

Direct report of the Office Manager

Principal duties

Messenger duties

· Arranging hand deliveries of documents/letters including post/register outgoing mails

· Collect mails from mail box

· Received and courier documents

Reception duties

· Professional incoming call handling/ gatekeeping

· Greeting clients and visitors (including making/serving drinks)

· Booking of meeting rooms and arranging meetings

Stationery / store duties

· Respond promptly to requests for stationery and other items held in store

· Maintain stock levels in pantry

· Monitor and replenish levels of frequently requested stationery items

· Waste management – ensure recycling and waste is appropriately sorted and stored ready for collection

General duties

· Assist the Office Manager with minor premises maintenance works

· Liaise with contractors and vendors including carpet shampooing, plants &
pesticide services

· Assist with setting refreshments in meeting rooms / boardrooms and clearing down afterwards

· Ensure all common areas are neat and organised at all times

· Basic administration

· Assist Office Manager with expenses claim

· Other relevant ad hoc duties as required

Experience

· IT literate with knowledge of Microsoft Outlook, Word and Excel

· Good verbal communication skills and professional personal presentation are required

Require Mandarin speaking candidate

Personal characteristics

· The ability to work autonomously

· Attention to detail

· Flexible “can do” approach with a willingness to take on all tasks and work co-operatively as part of a team

Benefits

· 20 days holiday

· Hours of work – 40 hours per week 08.30-17.30 with 60 minutes for lunch

· Private medical cover with the option to add partner and/or dependents at own cost

· Life Assurance at 4x salary

· Permanent health insurance at 75% basic salary

· Central Provident Fund