Part-Time Workplace Executive

This role serves as not only as a first point of contact for all visitors to the HQ office, but also as a Personal Assistant to the General Manager. The individual will also be required to assist the functional departments in some general duties as and when required.

Responsibilities:

• Office Admin Support which includes –
  

- Welcomes visitors at the reception area, directing them to team members accordingly

- Ensures that the reception area is kept neat and tidy always

- Filters incoming calls, and transfers to intended team members appropriately

- Collects and sorts the mail received, distributing them to team members daily

- Maintains the office stationery inventory and pantry refreshments

- Name Card ordering for team members

• Provision of Office Facilities Support which includes managing of office cleaner to maintain office cleanliness, Air-Con Maintenance, Pest Control, Communication with Office Building management, coordination of Fire Drills, etc.
  
• Review of Administration Policies such as Leisure Program, etc.
  
• Providing Logistical Support to Company run Events, Operations Meetings, Internal Trainings, social activities such as Friday Fitness, Fruits Day, Marathons, D&
  D etc.
  
• Office Move
  
• Personal Assistant Support which includes:
  
  

- Arranging for Senior Management’s flight booking, hotel and visa logistics

- Minutes taking and report collations on a weekly basis

- Calendar Management for General Manager

- Any other ad-hoc projects as assigned by General Manager

• Data Analyst Support
  

- Assist in populating and transforming data from various sources with advanced Excel Skills

- Maintain databases to allow efficient and accurate data extraction for further analyses

- Generate and update regular PowerBI reports for stakeholders

• Operations Admin Support
  

- Prepare monthly manager meeting slides

- Manage operations suppliers performance and contracts

- Assist Board Meeting slides preparations

- Purchase of outlets assets

• Other ad-hoc duties as assigned
  

Requirements:

• Minimum Diploma in any field
  
• At least 3 years relevant experience preferably in office administration and facilities management and/ or HR
  
• Positive working attitude with high initiative and self-motivation mindset
  
• Proficient in MS Office applications
  
• Able to communicate and write in Chinese to liaise with vendors and colleagues in Taiwan &
  Hong Kong