Personal Administration Assistant

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. This role is ideal for a proactive individual with 2-5 years of experience in administrative roles, who is eager to learn basic finance concepts and assist with the back-office operations. As a Personal Assistant, you will be entrusted with sensitive information, requiring a high level of discretion and professionalism.

Industry:
Banking Finance &
Real Estate Property Refinancing

Responsibilities:

• Act as the point of contact between the manager and internal/external clients
  
• Screen and direct phone calls and distribute correspondence
  
• Handle requests and queries appropriately
  
• Manage diary and schedule meetings and appointments
  
• Maintain and organize files and records, both physical and digital.
  
• Take dictation and minutes
  
• Produce reports, presentations and briefs
  
• Devise and maintain office filing system
  
• Perform other ad-hoc duties as assigned by the management office.
  

Skill Requirements:

• You have 2-5 years of experience in personal assistant role.
  
• Knowledge of office management systems and procedures
  
• MS Office and English proficiency
  
• Outstanding organisational and time management skills
  
• Excellent verbal and written communications skills
  
• Discretion and confidentiality
  
• You demonstrate a willingness to learn basic finance concepts and support investment-related tasks.
  

Working Hours:

• 9am to 6pm
  
• Monday to Friday
  
• Chinatown office