Procurement Assistant

Job Responsibilities

- In-charge of the office IT co-ordination matters with external technical support for troubleshooting, all PC hardware and software assets management, email set-ups.

- Monitor company NAS system and server closely and coordinate with appointed IT technical support when necessary.

- Coordinate with appointed IT technical support for devices setting up and troubleshooting supports.

- Maintain and ensure up-to-date ISO processes and procedures to fulfil its standard requirements are adequately resourced.

- Maintain correspondences (letter/notice…etc.) reference number list and keep a traceability record.

- Coordinate maintenance and repair tasks for the company equipment and tools.

- Keep track of company printers/copiers maintenance, consumables and usage status.

- Keep track and manage staff uniforms and office supplies to ensure adequate stock levels (for site office).

- Assist in procurement tasks when required.

- General data entry and undertaking all filing as required.

- Coordinate and assist for the tender preparation in accordance with company processes and requirements including liaison with internal departments in preparation of tender administrative related submittals.

- Coordinate and assist for the project kick-off preparation, submittals and other project administrative related materials.

- All tasks assigned by superior or procurement manager.

Job Requirements

- Diploma in purchasing

- With 3-5 years of procurement experience

- Knowledge of procurement processes, policies and procedures

- Excellent communication and negotiation skills

- Commitment and initiatives to complete any urgent tasks timely