Senior Hr & Admin Executive

The supreme hr advisory pte. ltd. - Singapore

new offer (27/06/2024)

job description

Senior HR &
Admin Executive

Job Requirements

Possess a Diploma / Degree in Human Resource / Business Administrative or related disciplines.
At least 3 - 5 years of working experience similar HR role.
Familiar with the MOM regulations, Employment Act, Progressive Wage Model and HR practices.
Knowledge of Microsoft Office applications

Job Responsibilities / Duties
A) Recruitment / Talent Acquisition:

Prepare personnel requisition form (PRF) and get the management approval (according to the HQ’s AAG guidelines).
Work closely with the hiring managers to understand the manpower demand and candidates’ criteria (education, knowledge, skills and abilities) required.
Manage the full cycle of recruitment, from job posting, resume search, cold calling, pre-screening, interview, selection and job offer, work passes application (if applicable).
Liaison and coordinate with recruiters for the recruitment need.
Preparation of employment contract / letter of appointment, administer new hire IT set up related matter, onboarding and induction process, processing completion of probationary period.
Offboarding – Prepare acceptance / confirmation of resignation, termination of employment, conduct exit interview, employees’ clearance, and repatriation for foreign employees (including purchase air-ticket and work passes cancellation when required).
P-file creation, update and maintain employees’ data, including data in Info-Tech Time Management Software / Synergix / MHC.

B ) Compensation and Benefits:

Liaison with outsourced payroll vendor for employees’ wages, leave and claims matters, government-paid leave claims, NSmen claims, foreign employees’ tax clearance and employees’ yearly income tax.
Manage and coordinate employees’ bonus payout, salary increment practices (comply with the Progressive Wage Model) and Occupational Employment Dataset (OED) monthly submission.
Keep track on employees’ medical and specialist claims for the unutilised medical claim encashment.
Handle group insurance renewal and employees’ insurance and WIC claims, update and maintain the insurance claims records.
Manage and coordinate employees’ annual health screening programme, monthly Fruits Day, monthly employees’ sundry ordering and top-up, and CNY goodies (including preparation of PR &
PO, and red packet for CNY).

C) Learning &
Development:

Work closely with the line managers to identify employees’ competencies and gaps, and training needs, and coordinate with the line managers for the training course schedule.
Source for the related training course and coordinate with the training centres for the employees training course schedule, payment, training certification / permits.
Prepare and update training records / document (e.G. training nomination form, training programme plan, training attendance and training evaluation) as per ISO audit requirement, as well certification / permit validation.
Manage the Skills Future and Absentee Payroll Funding claim submission.

D) Performance Management:

Manage and coordinate employees’ annual performance appraisal and promotion / transfer exercises.
Manage employees’ grievances, disciplinary process and issues warning letters.

E) HR Operations:

Develop, review and update the Employees Handbook, HR policies and procedures to ensure compliance with the Employment Acts.
Serve as the primary liaison with the MOM and NEA on HR matters.
Serve as the primary point of contact for employees’ inquiries and concerns, providing guidance and support.
Handle work pass application, cancellation and renewal, respond to MOM work passes matters and government agencies surveys matters.
Preparation of weekly Employees Leave Reports, monthly OT Summary Report, monthly Foreign Worker Levy report, annual Unused Annual Leave Report and HR budgeting.
Maintain the reports of incident reports and ISO documents related to HR.
Manage and coordinate for the Total Workplace Safety and Health (Total WSH) programme every two years.
Document preparation for finance audit.
Remain informed at all times of new Employment Acts and other legislations which may affect employees benefits and compensation, and organization’s operations.
Assist with basic IT tasks and support.

F) Administrative Supports:

Involve in ISO &
BizSAFE audit, customers audit, WSH site inspection &
Safety Committee Meeting, and sustainability activities, including document preparations.
Pantry and stationary ordering and top-up, ordering of employees’ uniform and PPEs (including preparation of PR &
PO).
Assist Head of Sales in document preparation for tender, customers audit &
answering questionnairewhen required.
Any other ad-hoc duties / projects assigned by the management.