Executive Support Manager - Project Management Office (Based In Jurong Island)

ABOUT SEMBCORP INDUSTRIES

Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition.

Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging its sector expertise and global track record.

Sembcorp has a balanced energy portfolio of 21.2GW, with 14.4GW of gross renewable energy capacity across 10 countries*.

Its urban development projects span over 14,000 hectares across Asia and have generated over 377,000 employment opportunities and attracted close to US$50 billion of investment capital.

Sembcorp is listed on the main board of the Singapore Exchange. It is a constituent stock of FTSE Russell Index, MSCI Singapore Index, Straits Times Index as well as sustainability indices including FTSE4Good Index, iEdge SG ESG indices and several MSCI ESG indices.

For more information, please visit www.Sembcorp.Com.

Roles &
Responsibilities

• Co-ordinate daily calendars, schedule and prioritizing appointments and meetings for PMO, including but not limited to taking minutes of meeting and action items.
  
• Plan and organize all PMO internal and external meetings (e.G. conference calls, booking of meeting rooms, refreshment and equipment).
  
• Manage division and department heads calendar
  
• Own and manage PMO SharePoint by maintaining proper filing, correspondence, and records.
  
• Co-ordinate with cross-functions (e.G. HR, Finance, HSE, Procurement) for internal communications or new system roll out.
  
• Assist procurement team on vendor sourcing and purchase requisition.
  
• Manage PMO travel arrangements, including travel itinerary preparation, visa application, airline tickets and accommodation bookings, airport transfer and/or car rental for business trips, seminars, or trainings.
  
• Prepare and process all expense claims accurately and timely submission for PMO division head and HODs (e.G. medical claims, offsite meeting, business travel and entertainment expenses).
  
• Inventory management of supplies for PMO and project sites (e.G. PPE, office stationery, copier papers, print cartridges, pantry supplies).
  
• Manage and supervise on PMO office maintenance, repairs, or replacement such as office equipment and appliances.
  
• Manage and co-ordinate with training centres / seminars for PMO staff enrolment.
  
• Manage and co-ordinate on visitors / vendors / contractors entry permits application to Jurong Island and security clearance to affiliated plants.
  
• Assist in PMO on team building events and new staff onboarding.
  
• Expatriate / Re-patriate of PMO staffs, including relocation arrangement and family needs such as school admissions.
  
• Raise purchase requisitions (PR) on a timely basis and process invoicing via SAP on the office/ division’s purchases.
  
• Any other necessary duty as assigned.
  

Qualifications &
Experience

• Diploma with minimum 8 years’ experience as an Office Administrator or Office Manager.
  
• Competent with MS Excel, MS Word and MS PowerPoint
  
• Good organizational skills and good interpersonal skills
  
• Organized and detailed oriented, versatile and able to multitask.
  
• Good team player and able to deliver results within tight deadlines.
  
• Good vendor management and data entry skills.
  
• Independent and able work with minimal supervision.
  

At Sembcorp, our shared corporate behaviours underpin all the work that we do in building a sustainable future:

• Institution-first Mindset – Put the interest of the Group ahead of individual interests.
  
• Collaboration – Deliver through collaborating across markets, businesses and functions.
  
• Accountability – Hold team and self accountable to deliver on our commitments.